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ORLEN Group 2016 Integrated Report

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Integrated Management System


PKN ORLEN is committed to supplying the highest-quality products to its customers, while striving to make its operations as neutral to the natural environment as possible, to achieve superior energy efficiency, and to maintain high OHS and information security standards.

To deliver on that promise, the Company has in place an Integrated Management System (IMS), consistently perfected and developed. The IMS includes:

The precautionary principle, environmental damage prevention and effective workplace and information safety management are ensured through standardisation and implementation of systematic mechanisms, which also include preventive measures. The precautionary principle is supported by systematic mechanisms that pre-emptively address potential irregularities and are based on process analysis and elements of risk and opportunity assessment.

In keeping with the precautionary principle, when conducting business we take measures to prevent any environmental damage.

Work which commenced in 2014 to implement the Energy Management System based on the ISO 50001 standard was continued, with a pilot Energy review being one of the steps taken as part of the project.

As part of the roll-out of the HACCP System, implementation of the System standards was continued at around 250 DOFO service stations. In May and June 2016, auditors of Bureau Veritas Certification (BVC) and of the Quality Certification Centre of the Military University of Technology carried out recertification audits of the Integrated Management System. As a result, the Company was certified for compliance with the requirements of individual standards for the following years.

Audits − external and internal verification of the Integrated Management System

In January 2016, Polskie Centrum Badań i Certyfikacji S.A. (PCBC) carried out a certification audit of the Production Control System. The audit covered the Płock-based organisational units involved in comprehensive control and monitoring of preparation, production and release for sale of road bitumens and modified polymers, manufactured in compliance with the following European standards:

The audit did not reveal any non-compliance and the compliance certificates for the Production Control System were maintained.

In May 2016, the auditors representing:

The audits did not reveal any non-compliance. Correctness of the System operation was confirmed, and the validity of the certificates of compliance of the Integrated Management System with the requirements of PN-EN ISO 9001:2009, PN-EN ISO 14001:2005, PN-N-18001:2004, AQAP 2120:2009, and PN-ISO/IEC 27001:2014 standards was maintained.

In June 2016, Bureau Veritas Polska’s auditors carried out a certification audit in accordance with the Renewable Energy Directive. The audit did not reveal any non-compliance, and our operations were certified to be compliant with the Renewable Energy Directive and ISCC EU Certification System (EU-ISCC-Cert-PL214-28012406) endorsed by the European Commission.

In 2016, there were 496 internal audits of the Integrated Management System, 15 audits of compliance of the CO2 emissions monitoring system, 15 audits at product vendors and service providers, and six audits of the ISCC. Effectiveness of the system was also confirmed by the rising number of instances of non-compliance revealed during internal audits in 2016 − up 19.8%.

Management systems at the ORLEN Group

In 2016, work continued to standardise management systems across the ORLEN Group with a view to harmonising the management model with the growth strategy of PKN ORLEN as a regional leader in Central Europe which builds its value through efficiency improvement, rational investments and growth in new areas.

The Group companies implemented IMS initiatives based on Management System Guidelines for the ORLEN Group and a certification timetable for their respective management systems. Steps were taken to arrange for joint certification: a request for proposals was issued, and the responses received from the market confirmed the potential for optimising the certification processes while driving down the Group’s costs of maintaining the certificates.

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